DVSA COMPLIANCE
Sign-off is the workflow.
Not a separate form.
When a technician finishes a PMI, they sign off the job card directly — selecting inspection type, defect category, and next PMI date, then capturing a digital signature. That action produces a DVSA-compliant record and a PDF certificate. There is no separate compliance step and no post-job paperwork.
SIGN-OFF WORKFLOW
Everything captured in one action.
Select inspection type
PMI (Preventive Maintenance Inspection), DDR (Dangerous Defect Report), or LOLER (Lifting Operations and Lifting Equipment Regulations). The type drives which template library is used and how the record is classified.
Record defect category
Select one of the four DVSA-defined defect categories. The category is enforced as a required field — sign-off is not possible without a category on record.
Set next inspection due date
The next PMI or inspection date is captured at sign-off and written to the vehicle's compliance calendar immediately. Due date tracking begins from this moment, not from a manual data entry step.
Capture digital signature
The technician signs on mobile or desktop. The signature is stored as an evidence item linked to the checklist submission — treated identically to a photo attachment, with full retrieval and chain of custody.
PDF certificate generated
An A5 landscape branded certificate is produced immediately on sign-off. It includes all sign-off fields and the embedded digital signature. Available for download from the job record at any point after sign-off.
DEFECT CATEGORIES
DVSA definitions enforced in the UI.
Dangerous Defect
Direct and immediate risk to road safety or the environment. Vehicle must not be used. Immediate action required before the vehicle moves.
S1 Major Defect
May prejudice the safety of the vehicle or put other road users at risk. Rectification required promptly. Prohibition notice can be issued if not addressed.
S2 Minor Defect
No immediate safety risk but requires monitoring or scheduled repair. Recorded and tracked through the next inspection interval.
No Defect Found
Vehicle passed inspection with no defects identified. Clean record issued. Counts positively toward operator licence compliance history.
TEMPLATE LIBRARY
DVSA-aligned inspection templates. Live today.
PMI — 74 items
Full Preventive Maintenance Inspection template covering brakes, tyres, steering, lights, chassis, and body. Response types include tread depth (mm) and brake efficiency (%) with unit-specific input fields.
DDR — 29 items
Dangerous Defect Report template using defect_noted response type. Each item captures a structured defect description — not a free-text field, a typed response that feeds the audit record cleanly.
LOLER Schedule 1 — 17 items
Lifting equipment examination template aligned to LOLER Schedule 1 requirements. Date value fields capture examination dates that feed directly into the LOLER register's next-due tracking.
PDF CERTIFICATE
Every signed-off job produces a branded A5 landscape PDF certificate — inspection type, defect category, next inspection due date, signing technician identity, and digital signature embedded. Available for immediate download from the job record. Sent to the customer via the Communicated workflow step. Permanently stored against the job — retrievable at any point.
AUDIT LOG
Append-only. Every event recorded in sequence.
Events written at every transition
Every job status change and every checklist submission writes an immutable event to the audit log. Events include who triggered the action, the timestamp, and the state before and after. Records cannot be edited without generating a new event.
Defensible under inspection
The audit log shows what was recorded, not what was last edited. An inspector reviewing your records sees the complete sequence of events from job creation through sign-off — not just the current state of the record.
Build your DVSA record as the work gets done.
No post-job paperwork. No end-of-month compliance catch-up. Just a complete record from the moment sign-off is captured.
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